To make the NBAA-BACE Aircraft Connection a successful event for all participants, exhibitors must review and abide by the exhibitor rules below, the NBAA-BACE Exhibitor Contract Terms and Conditions and any additional rules published in the Exhibitor Resource Center.
To manage the large number of aircraft and display arrivals, NBAA will assign arrival windows for all exhibitors. Arrival windows are normally 30 to 60 minutes. The parking position of the aircraft within the event space will determine the arrival window each aircraft must meet.
NBAA will assign arrival windows for all exhibitors on Sunday, Oct. 18 or Monday, Oct. 19, 2026. Generally the larger exhibits will have aircraft arrive on Sunday, Oct. 18, 2026. Exhibits with only a few aircraft or other types of displays will arrive on Monday, Oct. 19, 2026.
Aircraft failing to arrive during their assigned window may be denied placement in the aircraft display.
Aircraft auxiliary power units (APUs) are not permitted to run during show hours or 30 minutes after arrival to 30 minutes prior to departure without specific permission from NBAA management.
Exhibitor badges are required for exhibitor access to the NBAA-BACE Aircraft Connection. Badges also provide access to exhibits the NBAA-BACE exhibit hall and education sessions at the convention center. Exhibitors may use their badge allotment for exhibit staff, exhibitor guests and EACs, as they see fit.
Badge Allocation | Number of Badges |
|---|---|
Fixed-Wing Aircraft – Less than 6,000 MTOW | 40 badges per aircraft |
Fixed-Wing Aircraft – 6,000 to 12,499 MTOW | 50 badges per aircraft |
Fixed-Wing Aircraft – 12,500 to 24,999 MTOW | 60 badges per aircraft |
Fixed-Wing Aircraft – 25,000 to 39,999 MTOW | 70 badges per aircraft |
Fixed-Wing Aircraft – 40,000 to 74,999 MTOW | 80 badges per aircraft |
Fixed-Wing Aircraft – 75,000 MTOW to 120,000 MTOW | 90 badges per aircraft |
Fixed-Wing Aircraft – More than 120,000 MTOW | 100 badges per aircraft |
Single-Engine Helicopters | 40 badges per aircraft |
Twin-Engine Helicopters | 50 badges per aircraft |
Complimentary Badge Allotment With Custom Space |
|---|
1 badge per every 100 square feet reserved (rounded up) Example: 4,500 square feet reserved = 45 badges |
Aircraft Connection badges are for the use of one individual for the duration of the show and are non-transferrable. Attendees and exhibitors will be assessed penalties for badge swapping. Identification checks are part of our security measures.
Exhibitors are encouraged to host customer events in their booths during official show hours. Evening events or receptions may also be scheduled with prior approval from NBAA by submitting the NBAA-BACE Exhibitor-Hosted Booth Event Approval Request Form. If your event is approved, a confirmation will be sent to you.
In-booth events must be planned to ensure that catering, catering equipment and guests fit within the exhibitor’s contracted space and aisles remain passable.
One security guard must be contracted by the exhibitor for every 50 guests at the anticipated peak attendance.
Security should be hired to begin 15 minutes prior to the event’s start and to conclude 15 minutes after the event ends.
Security guards must be hired through NBAA’s official security company. Further details and order form will be provided in the Exhibitor Resource Center.
Booth events will not be approved unless security has been ordered.
Event Size | Security Requirement |
|---|---|
20-50 guests anticipated at peak | One security guard |
50+ guests anticipated at peak | One security guard for every 50 people |
Exhibitors must submit the NBAA-BACE Exhibitor-Hosted Booth Event Approval Request Form by Aug. 7, 2026.
Exhibitors hosting events at their booths on Monday, Oct. 19 or Tuesday, Oct. 20 that extend beyond show hours will be required to pay a $600 fee to cover the costs for security and lighting. All events must end by 8 p.m.
The use of carpet for aircraft entry and display pathways is permitted, provided the installation uses a low-tack, low-residue carpet tape with any carpet that is being laid directly on the airport ramp. The use of nails, staples or tacks directly into the ramp surface is strictly prohibited. Any damage to the ramp that is caused by the installation of carpet will be repaired at the exhibitor’s expense.
NBAA designate official caterers for the NBAA-BACE Aircraft Connection, but exhibitors may choose to use another caterer of their choice as an exhibitor appointed contractor (EAC) if the following conditions are met.
For 2026 NBAA-BACE, NBAA has designated two official caterers, Gourmet Celebrations and TPi Event Solutions, for the event. Exhibitors using either Gourmet Celebrations or TPi Event Solutions do not need to complete the EAC registration.
Children younger than 12 years old are not permitted at the NBAA-BACE Aircraft Connection under any circumstances.
Children 12 years old and older are permitted in exhibit areas during exhibit hours with a valid badge. Children will not be permitted in exhibit areas during installation and dismantle.
Some companies will share the exhibit space of a primary exhibitor as a co-exhibitor. A co-exhibitor is defined as:
Co-exhibitors will receive one complimentary badge with their co-exhibitor registration and will receive their own registration credentials. They may also purchase additional badges at the reduced exhibitor rate through their exhibitor registration portal.
All co-exhibiting companies at NBAA-BACE are required to register the co-exhibitor registration fee. All co-exhibiting companies must be current NBAA members in good standing. Failure to advise NBAA of co-exhibitors in advance may result in additional charges per co-exhibiting company.
It is not NBAA’s policy to keep a record of any exhibitor’s identified competitor companies. Exhibitors are responsible for awareness of all companies in the immediate vicinity of their assigned space, both during and after their space assignment. NBAA will consider all exhibitor requests to relocate their own booth space and give all such requests equal priority. NBAA is unable to accommodate requests to relocate other exhibitors.
Exhibitors are encouraged to decorate their spaces at the NBAA-BACE Aircraft Connection. All decorations must fit within the assigned exhibit space. Common decorations include furniture, carpet, floral, signage and flags.
Aircraft displayed at the NBAA-BACE Aircraft Connection are prohibited from conducting demonstration or presentation flights at any time while the aircraft is on display. Exhibitors wishing to do demonstration flights with aircraft not on display should reach out to NBAA Show Management for information.
The master plan for the event must be approved by the local building and fire prevention authorities. Each individual exhibit, tent, trailer or hospitality solutions must be included on the master plan. Each exhibitor must provide a detailed and scaled plan, which will be integrated into the master drawings. Drawings should illustrate aircraft positioning with respect to neighboring exhibitors and aisles. All tents, hospitality solutions, mock-ups and other exhibit elements should be included in layouts.
All Aircraft Display exhibit space layouts must be submitted and approved by Aug. 7, 2026.
In keeping with the professional nature of the business aviation industry, dress for the Aircraft Connection is smart casual attire. This applies to all attendees and exhibitors, as well as to all personnel working on behalf of exhibitors in their booths. Dress for NBAA-BACE at the convention center is business attire. This applies to all attendees and exhibitors, as well as to all personnel working on behalf of exhibitors in their booths.
Because the airport is an active construction zone during move-in and move-out, it is important to ensure all exhibitors and contractors maintain a safe environment for all. Please use the following rules and airport best practices when in the exhibit hall during move-in and move-out:
Footwear: Closed-toe, sturdy shoes are required at all times. Comfortable, slip-resistant footwear such as sneakers or work boots is recommended. Sandals, open-toe shoes and high heels are not permitted for safety reasons.
Clothing: NBAA encourages exhibitors and contractors to wear comfortable, practical clothing suitable for physical labor and warm temperatures. Avoid wearing clothing or jewelry that can be a safety hazard.
Protective Gear: For your safety, please consider wearing work gloves if you’ll be handling heavy materials, as well as knee pads if kneeling frequently during setup or teardown.
Freeman is the designated and exclusive supplier for all electrical service and installation labor at the NBAA-BACE Aircraft Connection. Electrical service is available from 110v to 480v. Order forms will be provided in the Exhibitor Resource Center.
Exhibitors at the NBAA Aircraft Connection must meet one of the following eligibility categories. In all cases, exhibitors, including co-exhibiting companies and sponsors must be current NBAA members in good standing.
Exhibitors have the option of using Freeman (the official service contractor for NBAA-BACE), a qualified independent exhibitor-appointed contractor (EAC) or full-time personnel from their own company to install and dismantle displays.
It is the exhibitor’s responsibility to ensure that all representatives of the EAC abide by the NBAA-BACE Exhibitor Rules and to provide badges for those staff working on show days.
The exhibiting company is responsible for the actions of their independent contractors and subcontractors.
Exhibitors may use an EAC if the following conditions apply:
Exhibit space layout drawings will not be reviewed until show management has received complete drawings, EAC registrations and EAC certificate of insurance. EACs will not be allowed access to the exhibit hall or aircraft display without meeting all of the above requirements.
Each aircraft operator must notify the FBO in advance, with their arrival times, fuel needs and any passenger support needs.
The Clark County Aviation Authority provides all FBO services at Henderson Executive Airport. www.hnd.aero
Fencing is often incorporated into the design of an exhibitor’s assigned space. To prevent fences from being blown over, all fences must use sturdy bases or other supports. Fence and support bases must fit within the exhibitors assigned space.
Fencing that continues to blow over will be considered a nuisance and a safety hazard and must be removed by the exhibitor. Exhibitors should not plan on any of the organizer’s security fencing being adjacent to the back or side of their displays.
Any tent, structure or temporary exhibit space over a combined 400 square feet at the NBAA-BACE Aircraft Connection must provide fire extinguishers that have a current inspection tag issued after Oct. 20, 2025, by a Nevada-licensed company.
AEM International is the exclusive provider of ground power units (GPUs) and temporary aircraft air conditioning units (ACUs) for the NBAA-BACE Aircraft Connection. AEM recognizes the right of exhibitors to provide their own GSE, subject to the following terms.
Aircraft Connection exhibitors with aircraft may use hospitality solutions, such as tents, modular or containerized pop-up pods, RVs and trailers. Tents and structures larger than 400 square feet will be approved on a case-by-case basis if setup and tear down can occur within the published schedule. Structures larger than 1,200 square feet typically cannot be built in the limited time required by the schedule. The location of each item covered by this section must be approved by NBAA so that the location does not interfere with other setup activities such as aircraft towing or fire marshal requirements.
AEM International has been designated as the exclusive tent supplier for the NBAA-BACE Aircraft Connection. Third party tent rental companies are not permitted. All exhibitors must follow the published procedures for installation and design approvals.
EZ-up or other similar collapsible frame tents under 150 square feet permitted at the NBAA Aircraft Connection provided the exhibitor adheres to the following requirements:
Failure to follow the rules may result in the tent being removed and confiscated by show management.
Exhibitors may use modular or containerized pop-up pods, RVs and trailers up to a reasonable length for use as office and customer hospitality during the show. All hospitality solutions must be approved by NBAA show management.
NBAA has prequalified several companies who provide hospitality rental units that meet the quality that NBAA exhibitors demand. Options are available in a wide range of styles and budgets. Review the list of hospitality container companies.
Drivers must be available to move or reposition modular or containerized pop-up pods, RVs and trailers at 3 p.m. on Wednesday, Oct. 21, 2026, to allow for departing aircraft movements.
Exhibitors may use shade umbrellas within their assigned exhibit space provided the exhibitor adheres to the following requirements:
Failure to follow the rules may result in the umbrella being removed and confiscated by show management.
All exhibitors at the NBAA-BACE Aircraft Connection are required to provide NBAA with certificates of insurance, meeting the requirements specified in the exhibitor contract terms and conditions.
NOTE: A copy of the insurance policy does not meet these requirements.
Certificates of insurance must meet the following requirements:
Aircraft Connection exhibitors must provide NBAA with certificates of insurance by Sept.16, 2026.
The following information must be included on the certificates of insurance:
All insurance must be primary and noncontributory to any other insurance coverage and each exhibitor shall obtain a waiver of subrogation on each policy in favor of the additional insured parties. National Business Aviation Association, Inc., Freeman; Henderson Executive Airport; Clark County; and Clark County Department of Aviation, its commissioners, officers, employees, related entities and authorized representatives, must each be named as additional insured on the liability insurance policies to the limits of each policy, even if those limits are in excess of the requirements of this section.
Internet service at the NBAA-BACE Aircraft Connection will not be provided by NBAA. Exhibitors may order high-speed internet service through the order forms in the Exhibitor Resource Center. Landline telephone service is not available.
Exhibitors must comply with local labor rules outlined in the Exhibitor Resource Center. These labor rules lay out the specific requirements pertaining to local union jurisdictions and what tasks can be accomplished by your staff and EAC.
Whether freight is being shipped to the advance warehouse or directly to show site, once delivered to the gate, freight is moved to your exhibit space via material handling services.
Material handling includes:
Material handling is provided exclusively by Freeman. Additional fees may apply.
Exhibitors are allowed to hand carry small boxes and exhibit items to their display without using Freeman services. Designated vehicle areas will be available for the loading and unloading of small items, which can be carried by hand. Small two-wheeled “luggage-type carts” will be allowed for moving small cartons through a designated hand-carry area. Exhibitors requiring larger wheeled devices or dollies to move their equipment or materials must contact Freeman for handling.
To manage the large number of aircraft and display arrivals, NBAA will assign targeted exhibitors arrival windows determined by the parking position of the aircraft within the event space. Arrival windows are normally 30 to 60 minutes.
Exhibitors who would like to arrive at a different time must contact NBAA for approval. Exhibitors who are approved to arrive outside of the standard move-in schedule will be required to coordinate with security to hire additional guards, and arrangee with Freeman for check-in on-site.
Friday, Oct. 16 8:00 a.m. – 7:00 p.m. | Targeted exhibitor hospitality setup (prior approval required) |
Satuday, Oct. 17 8:00 a.m. – 7:00 p.m. | Targeted exhibitor hospitality setup (prior approval required) |
Sunday, Oct. 18 8:00 a.m. – 7:00 p.m. | Targeted exhibitor hospitality setup Targeted aircraft arrivals |
Monday, Oct. 19 8:00 a.m. – 7:00 p.m. | General exhibitor and aircraft arrivals |
Exhibitors must not dismantle their exhibits until show closing. After all exhibit materials are removed from tents, AEM International will dismantle the tents and clear a path for aircraft towing. All aircraft and vehicles must remain in place until directed by NBAA show management.
The aircraft display area must be left in the same condition as it was before move-in. Exhibitors and their EACs must make cleaning arrangements through Freeman in advance to remove trash, debris and any other materials from their exhibit location.
9:00 a.m. – 5:00 p.m. | Aircraft Connection exhibits open to attendees |
5:00 p.m. – 6:00 p.m. | All exhibit materials are removed from tents |
6:00 p.m. – 10:00 p.m. | Aircraft move-out |
8:00 a.m. – 5:00 p.m. | Exhibitor move-out |
8:00 a.m. – 12:00 p.m. | Exhibitor move-out |
All carriers must check in by 9 a.m., Thursday, Oct. 22, 2026.
All materials must be removed from Henderson Executive Airport by 12 p.m. on Friday, Oct. 23.
NBAA maintains licensing agreements with the American Society of Composers, Authors and Publishers (ASCAP) and Broadcast Music, Inc. (BMI) to allow the use of live and recorded music from the ASCAP and BMI repertoires throughout the public areas at NBAA-BACE. Exhibitors are responsible for obtaining the appropriate licenses before the use of any work at any private function or that is not in the ASCAP or BMI repertoires.
Sound levels within the exhibitor’s space should not exceed 85 decibels as determined by NBAA exhibits team and must not disrupt the conduct of business of neighboring exhibits or show management events during posted exhibit hours.
Exhibitors are asked to refrain from loud noise within their booths during NBAA keynotes on the exhibit floor.
Sound level violations should be reported directly to the NBAA exhibits team.
NBAA noise policy enforcement procedure is as follows:
To ensure orderly and efficient installation, operation and removal of displays and to eliminate confusion, NBAA has designated Freeman and other firms listed in the Exhibitor Resource Center, as official service contractors. NBAA holds these firms responsible for quality service and fair prices and will intercede on behalf of an exhibitor in the event of faulty work or unfair charges. NBAA encourages all exhibitors to place orders with these firms, unless a permanent arrangement has been established with a display house or outside contractor to set up and dismantle exhibits.
Exhibitors should look for the official service partner logo on official service partner order forms before ordering service, as well as on their emails and websites to ensure they are working with a NBAA-approved service provider.
All parking at the 2026 Aircraft Connection, including accessible parking, is available on a first-come, first-served basis, free of charge. The Aircraft Connection address is 1201 Jetstar Ave. Henderson, NV, 89052.
The use of Segways, skateboards, hoverboards, inline skates or roller skates or any other motorized vehicle is not permitted on convention center property without the prior approval of show management and the venue. This includes all non-ADA approved mobility devices.
Bicycles and scooters are permitted during move-in and move-out provided they are operated in a safe manner.
No pets, with the exception of service animals, will be permitted in the exhibit halls or on the aircraft display at any time.
Any person who attends an NBAA event grants permission to NBAA, its employees and agents to record his or her images, including, but not limited to, photographs, digital images, voices, sound or video recordings, audio clips, or accompanying written descriptions, and, without notifying such person, to use his or her name and such images for any purpose of NBAA, including advertisements for NBAA and its programs.
While perimeter security is provided during the event, NBAA and the host facility are not responsible for lost or damaged exhibitor property. For full details, review the NBAA-BACE Exhibitor Contract Terms and Conditions.
Exhibitors should secure all valuables with a lock and key. Exhibitors are encouraged to purchase additional insurance in advance to cover potential losses, such as theft or property damage.
If dedicated security is required, exhibitors can order additional security via the Exhibitor Resource Center.
NBAA Aircraft Connection is a non-smoking event. Electronic cigarettes, electronic vaping devices, personal vaporizers, etc., are not permitted within the NBAA Aircraft Connection. Smoking is strictly prohibited at the airport facility. There is no smoking within the building or within 25 feet of any entrance.
NOTE: Exhibitors who dismantle their exhibits prior to the official show closing may jeopardize their priority standing at future NBAA-BACE events.
9:00 a.m. – 1:00 p.m. | Customer visits by invitation only |
1:00 p.m. – 5:00 p.m. | Open to all NBAA-BACE attendees |
9:00 a.m. – 5:00 p.m. | Open to all NBAA-BACE attendees |
If you have not reserved an exhibit space at the NBAA-BACE Aircraft Connection, you are prohibited from soliciting business at the Aircraft Connection. Non-exhibiting attendees who are observed selling or soliciting at the Aircraft Connection will be asked to stop. If non-exhibiting attendees refuse to stop or are observed selling or soliciting at another time during the convention, they will be asked to leave the event and their badges will be confiscated.
For the safety of attendees, flying objects, including unmanned aircraft systems (UAS) and remote-controlled aircraft, are not permitted at the NBAA-BACE Aircraft Connection. UAS may be displayed in exhibits provided they are stationary and comply with all rules and relevant safety requirements.
Helium balloons are not permitted at the NBAA Aircraft Connection.
The use of any external video wall, projection screen or combination of screens must be approved by NBAA show management. These types of devices can present a hazard to navigation for aircraft, therefore their use must be considered on an individual, case-by-case basis. Some video displays may be restricted to daylight use only to avoid interfering with airport operations. The use or testing of video projection or video wall equipment is strictly prohibited from sunset to sunrise.
Submit written requests for the use of video walls or projection screens to Joe Hart, senior director, aircraft displays at jhart@nbaa.org. Requests must include an exhibit drawing, indicating the location of the screen, direction of the viewing surface and the expected operation times.
Exhibitors and EACs are responsible for keeping their exhibit space maintained in a clean, orderly fashion. Before starting to build exhibits, exhibitors and EACs should review NBAA’s foreign object debris (FOD) guidance. The Aircraft Connection is located in close proximity to active airport areas and blowing debris can cause aircraft damage and dangerous operation conditions. Exhibitors or EACs who fail to control blowing debris will be charged an hourly cleaning fee until the debris is under control.
NBAA will provide containers and dumpsters for general waste removal. Exhibitors with bulk or construction waste should contact Freeman for a quote on the per cubic yard dumpster fee. Carpet and carpet padding will be disposed of separately.