Exhibitors have the option of using Freeman (the official service contractor for NBAA-BACE), a qualified independent exhibitor-appointed contractor (EAC) or full-time personnel from their own company to install and dismantle displays.
Exhibitors may use an EAC if the following conditions apply:
It is the exhibitor’s responsibility to ensure that all representatives of the EAC abide by the NBAA-BACE Exhibitor Rules and to provide badges for those staff working on show days. The exhibiting company is responsible for the actions of their independent contractors and subcontractors.
EAC agrees to comply with all NBAA-BACE rules, including those found in the Exhibitor Resource Center, and shall ensure that its actions do not cause an exhibitor to violate the NBAA-BACE rules or the NBAA-BACE Exhibitor Contract Terms and Conditions.
Booth display drawings are not required for the First-Time Exhibitor Turnkey Kiosk, the SkyPod Turnkey Exhibit package or the Cabana package.
Review the height restrictions and rules for hanging signs, truss lighting and security rigging prior to designing your space to be sure that it complies with show rules.
Booth drawings must include the following:
All island booths are required to have an adhesive vinyl booth number visible on their welcome desk/kiosk. There is no size requirement, but the number must be easily visible to attendees. This booth number can be incorporated with the design of your booth.
Multilevel and covered booths are permitted in all island and perimeter island spaces, subject to approval by NBAA and the Las Vegas Convention Center. Exhibitors with multilevel booths must provide an approved plan with an engineer stamp from an engineer who is registered in the state of Nevada.
Any single-level exhibit over 1,000 square feet or exceeding 300 square feet of contiguous covered area and all multilevel and covered exhibits must submit stamped engineered floor plans from an engineer registered in Nevada that show rise and run/tread of steps for approval to:
Attn: LVCVA, Fire Prevention
Tel: 702-892-7413
Email: boothplans@lvcva.com
Under certain circumstances, it may be deemed necessary by the Safety and Fire Prevention Office to require a fire watch for an exhibit.
Drawings must be scaled, signed and dated by a registered architect and stamped by an engineer registered in Nevada and must include the following:
In keeping with the professional nature of the business aviation industry, dress for NBAA-BACE is business attire. This applies to all attendees and exhibitors, as well as to all personnel working on behalf of exhibitors in their booths.
Because the airport is an active construction zone during move-in and move-out, it is important to ensure all exhibitors and contractors maintain a safe environment for all. Please use the following rules and best practices when in the exhibit hall during move-in and move-out:
Footwear: Closed-toe, sturdy shoes are required at all times. Comfortable, slip-resistant footwear such as sneakers or work boots is recommended. Sandals, open-toe shoes and high heels are not permitted for safety reasons.
Clothing: NBAA encourages exhibitors and contractors to wear comfortable, practical clothing suitable for physical labor and warm temperatures. Avoid wearing clothing or jewelry that can be a safety hazard.
Protective Gear: For your safety, please consider wearing work gloves if you’ll be handling heavy materials, as well as knee pads if kneeling frequently during setup or teardown.
EAC shall indemnify Show Management and the applicable venues, and their parent and subsidiary companies, shareholders, officers, employees, agents and contractors, against all losses, damages, claims, demands, actions, penalties, judgments and liabilities (including court costs and reasonable attorneys’ fees) that arise from any acts or omissions of EAC related to NBAA-BACE, including, without limitation, any activities they may be conducting at NBAA-BACE, or from any breach by EAC of any term of this contract. EAC acknowledges that it assumes full responsibility for any risk of bodily injury, death or property damage or loss arising out of or related to NBAA-BACE, whether caused by the negligence of Show Management or otherwise. The parties intend that this indemnification and assumption of risk be construed as broadly as permitted by law.
All EACs are required to maintain and provide a certificate of insurance (COI) to NBAA for the following for the entire duration of the event, including move-in and move-out periods. NBAA’s official insurance management service partner will offer a policy that meets all requirements set forth by NBAA. This policy may be purchased for $109, plus applicable tax. EACs may also submit a compliant COI as outlined in the Exhibitor Resource Center if they prefer to utilize their own provider.
COIs collected by NBAA’s official insurance management service partner must meet the following requirements:
For 2026 NBAA-BACE, National Business Aviation Association, Inc.; Las Vegas Convention and Visitors Authority; and Freeman must each be named as additional insured on the comprehensive general liability and automobile liability insurance.
EACs must also have the following insurance coverage, although COIs for this coverage will not be collected.
Facilities do not use uniform national rules.
Please note the following labor requirements that apply to the Las Vegas Convention Center:
Exhibitors must notify their intern to use an EAC if the service to be performed is not an exclusive service, and must submit the following items are submitted to NBAA by the notification deadline:
Co-exhibitors will receive one complimentary badge with their co-exhibitor registration and will receive their own registration credentials. They may also purchase additional badges at the reduced exhibitor rate through their exhibitor registration portal.
The items above must be submitted to NBAA by Aug. 7, 2026.
Exhibitors who fail to register their exhibitor-appointed stand builder/EAC by the deadline will be required to hire the services of the official service contractor, Freeman, for installation and dismantling of their exhibit.
EACs who have not been registered by the exhibitor or have not completed the online contract/application and provided a copy of their Certificate of Insurance will not be permitted to work onsite at NBAA-BACE.
Booth display drawings will not be reviewed by show management until the EAC Desingation form and EAC Contract/Application have been completed online and the EACs Certificate of Insurance has been received.
The use of Segways, skateboards, hoverboards, inline skates or roller skates or any other motorized vehicle is not permitted on convention center property or the Aircraft Connection without the prior approval of show management and the venue. This includes all non-ADA approved mobility devices.
Bicycles and scooters are permitted during move-in and move-out provided they are operated in a safe manner.
NBAA-BACE is a non-smoking event. Smoking is strictly prohibited at the convention center and Aircraft Connection. There is no smoking within the building or within 25 feet of any entrance. There will be signage outside of every entrance with the no-smoking policy.
Electronic cigarettes, electronic vaping devices, personal vaporizers, etc., are not permitted within the facilities.
Individuals who are caught smoking will be given a warning. If caught smoking a second time, individuals will be removed and will not be permitted to work for the remainder of the day.
NBAA may deny the EAC access to NBAA-BACE if EAC fails to comply with the terms of the EAC Application/Contract and the NBAA-BACE rules. NBAA will not be liable to any exhibitor or EAC for any losses that result from an EAC’s failure to comply.
Under no circumstances will show management be liable for any lost profits or any incidental, special, indirect, punitive or consequential damages of EAC, regardless of whether such losses or damages were foreseeable or show management was informed of the possibility of such losses or damages. The maximum liability of show management under any circumstances will not exceed the exhibit fee actually paid by the exhibitor to show management.
© 2026 National Business Aviation Association