Thank you for exhibiting at 2026 NBAA-BACE! Review this Move-Out Bulletin for essential move-out guidelines, schedules, security tips and contact information for exhibitors.
Please note the following safety measures to minimize the loss of property during your booth breakdown and packing:
Take care of your belongings. Exhibitors and exhibitor-appointed contractors (EACs) are responsible for their own goods. Do not leave valuables unattended.
Bag storage at the Las Vegas Convention Center is located outside the Southwest Entrance to the West Building, near the hotel shuttle drop off and pickup. There is a $10 fee per item. Hours are below. Bag storage at LVCC is open Thursday, Oct. 22, 7:00 a.m. to 4:00 p.m. Please ensure you pick up any items left in bag storage before leaving the Las Vegas Convention Center. NBAA is not responsible for items not claimed from bag storage.
Exhibitors are encouraged to donate any unneeded booth items at the conclusion of the exhibition. NBAA is working with Goodwill of Southern Nevada to arrange a pickup from the Las Vegas Convention Center during move-out.
Accepted Donation Items
Items Not Eligible For Donation
Exhibitors will be able to drop off goods for donations near door 401 at the rear of hall W1 (behind the Career Zone area). Let us know what you plan to donate by emailing exhibits@nbaa.org with a list of items that you will leave in the drop-off area. Thank you in advance!
Exhibitors and exhibitor-appointed contractors (EACs) must wear either exhibitor badges or security wristbands during move-out. EAC leads can pick up their move-out wristband packets at the locations below. Exhibitors can pick up security wristbands at these locations if they don’t have a badge.
Location: West Hall North Lobby
Thursday, Oct. 22 | 2:00 p.m. – 5:00 p.m |
Friday, Oct. 23 | 7:00 a.m. – 5:00 p.m. |
Tuesday, Oct. 24 | 7:00 a.m. – 10:00 a.m. |
EACs will not be able to bring ladders and job boxes onto the show floor until Thursday, Oct. 22, at 4:00 p.m., after all aisle carpet has been removed.
Location: NBAA Gate 3A on Jetstar Ave
Wednesday, Oct. 21 | 3:00 p.m. – 5:00 p.m. |
Thursday, Oct. 22 | 7:00 a.m. – 5:00 p.m. |
Friday, Oct. 23 | 7:00 a.m. – 11:00 a.m. |
The Exhibitor Service Desk is located in the LVCC West Hall along the right perimeter wall of Hall W1. Look for their hanging sign. The Freeman Exhibitor Support team will be available from 8:00 a.m. to 5:00 p.m. from the first day of exhibitor move-in to the last day of exhibitor move-out. Hours may be extended the day before show open and the day of show close to assist with additional exhibitor needs.
Freeman
On-site: 855-591-7957
TWI Group – International Shipping
Blanca Enriquez
714-884-8966
benriquez@twigroup.com
FedEx in LVCC
LVCC West Building, W2/W3 Lobby
702-733-2898
At LVCC, the nurses station is located in the LVCC West Hall Atrium across from meeting room W110.
First aid at the Aircraft Connection at Henderson Executive Airport will be located in the registration tent.
King’s Sausage Food Truck will be available Friday, Oct. 23 and Saturday, Oct. 24, from 10:00 a.m. to 3:00 p.m. in the Yellow Lot (loading docks).
Truk N Yaki and Latin Fusion Food Trucks will be available Friday, Oct. 23, from 10:00 a.m. to 3:00 p.m. in the Yellow Lot (loading docks).
See the complete concession schedule for LVCC and Henderson Airport.
Items can be turned in at Registration in Room W102 and any unclaimed items will be given daily to LVCC Security. The LVCC Security dispatch office is located in the West Hall W1 Lobby.
Items unclaimed at the conclusion of NBAA-BACE will remain with LVCC Security.
Lost & found at the Aircraft Connection will be located in the registration tent.
Move-out begins Thursday, Oct. 22 at 3 p.m. when the show closes. Freeman will begin returning empty containers as soon as the aisle carpeting is removed.
Exhibitors who dismantle their exhibits prior to the official show closing at 3:00 pm on Thurs., Oct. 22 may jeopardize their priority standing at future NBAA-BACE events.
Thursday, Oct. 22 | 3:00 p.m. – 10:00 p.m. |
Friday, Oct. 23 | 8:00 a.m. – 5:00 p.m. |
Saturday, Oct. 24 | 8:00 a.m. – 5:00 p.m. |
To ensure all exhibitor materials are removed from the exhibit facility by the exhibitor move-out deadline, all carriers must check-in by Saturday, Oct. 24, by 2 p.m. In the event the exhibitor's selected carrier fails to show by the 2 p.m. deadline, Freeman reserves the right to re-route freight to another carrier.
All materials must be removed from the Las Vegas Convention Center by Saturday, Oct. 24 at 5 p.m.
Exhibitors must not dismantle their exhibits until show closing. After all exhibit materials are removed from tents, AEM International will dismantle the tents and clear a path for aircraft towing. All aircraft and vehicles must remain in place until directed by NBAA show management.
The aircraft display area must be left in the same condition as it was before move-in. Exhibitors and their EACs must make cleaning arrangements through Freeman in advance to remove trash, debris and any other materials from their exhibit location.
Wednesday, Oct. 21 | 5:00 p.m. – 6:00 p.m. All exhibit materials removed from tents 6:00 p.m. – 10:00 p.m. Aircraft move-out |
Thursday, Oct 22 | 8:00 a.m. – 5:00 p.m. |
Friday, Oct. 23 | 8:00 a.m. – 3:00 p.m. |
All carriers must check in by 9 a.m., Thursday, Oct. 22, 2026.
All materials must be removed from Henderson Executive Airport by 12 p.m. on Friday, Oct. 23.
Prepare your outbound shipping paperwork, including your Material Handling Agreement so it is ready for you when move-out begins.
If you are using Freeman labor, order dismantle labor, if not already done. Exhibitors supervising Freeman labor will need to pick-up and release their labor at the Freeman Labor Desk located in the Service Center.
To prepare your outbound shipping paperwork or order labor, visit the Freeman Service Center LVCC West Hall along the W1 perimeter wall, or call 855-591-7957.
LVCC uses a dual-stream process that captures mixed recyclables (paper, plastics, metals, reusable dishware), diverting items from trash receptacles.
We’re thrilled to announce that the exhibit application for 2027 NBAA-BACE is available online now and onsite at this year’s show in Las Vegas! Take advantage of the exclusive re-book incentive price that’s only available through Nov. 6, 2026.
All motorized vehicles and mobile units leaving the West Hall must be escorted out by Freeman personnel before the aisle carpet is removed. A representative will be at your booth at 3:00 p.m. on Thursday, Oct. 22. Please call Brian Reynolds, Freeman, at 949-933-4008 with questions or to discuss your move-out.
Exhibitors and EACs/booth builders are responsible for disposing of their trash and unused materials. Trash must not be placed in aisles, outside the exhibit halls or in other exhibitors’ booths. Waste bags, bins, and pallets may be ordered through the Exhibitor Service Desk.
The exhibits team office is located in Room W237.
Sacha Carey, CEM
202-821-8814
scarey@nbaa.org
Luann Alesio
949-683-9982
LVCC Floor Manager – Booth Numbers 205-2271
Margie Morgan
804-396-1992
mmorgan@idc.nbaa.org
LVCC Floor Manager – Booth Numbers 2305-6200
Stefanie Walter
202-203-0609
swalter@nbaa.org
Joe Hart, CEM
202-415-1219
jhart@nbaa.org
Sarah Wolf, CAM
202-280-8729
swolf@nbaa.org
© 2026 National Business Aviation Association