Indoor Exhibitor Rules

To make the 2026 NBAA-BACE a successful event for all participants, indoor exhibitors must review and abide by the rules below, the NBAA-BACE Exhibitor Contract Terms and Conditions and any additional rules published in the Exhibitor Resource Center.

Questions? Contact the NBAA exhibits team at exhibits@nbaa.org or review the full list of contacts for NBAA-BACE exhibitors.

Attendees With Disabilities

NBAA will provide reasonable accommodations to individuals with disabilities who make their situations known to NBAA personnel. Reasonable accommodations are those that do not create an undue hardship on NBAA, change the nature of scheduled events or activities, or pose a safety or health threat to other attendees.

Only trained service animals with proper supervision are permitted at NBAA-BACE.

For safety reasons, only officially-approved vehicles are permitted to operate within the exhibit halls. Individuals with disabilities who wish to use power-driven mobility devices at NBAA-BACE must contact NBAA at exhibits@nbaa.org for approval. It is the policy of NBAA that these vehicles be specifically used for handicapped individuals and exhibit the stability required to operate around exhibits and aircraft.

Badge Registration

NBAA-BACE badges are for the use of one individual for the duration of the show and are non-transferrable. Attendees and exhibitors will be assessed penalties for badge swapping. Identification checks are part of our security measures.

Exhibitors will receive an allotment of complimentary badges based on the size and type of exhibit.

Badge Allocation	Number of Badges
Premium Exhibit Space Exhibitor	7 badges per 100 square feet of space reserved
Standard Exhibit Space Exhibitor	5 badges per 100 square feet of space reserved
SkyPod Turnkey Exhibit	2 badges per unit reserved
First-Time Exhibitor Turnkey Kiosk	2 badges per unit reserved
Co-Exhibitors	1 badge per purchased co-exhibitor listing
Turnkey Meeting Rooms	1 badge per purchased co-exhibitor listing

Exhibitors may purchase additional exhibitor badges for customers, guests or staff at a reduced rate.
All badges will be held for on-site pickup. No badges will be mailed in advance of NBAA-BACE.
If an exhibitor utilizes the services of an exhibitor-appointed contractor (EAC) or third-party contractor during official show hours, the exhibitor must provide exhibitor badges for those personnel. These badges can be ordered online as part of the exhibitor’s total allotment of badges. During hours other than official show hours, EACs are required to wear setup and teardown security wristbands.
Co-exhibitors receive one complimentary badge with their registration and have access to the exhibitor badge registration portal to order additional badges at the exhibitor rate.
Exhibitor badges allow access onto the show floor on show days at 7 a.m. daily. Attendee badges allow access only during show hours. Exhibitors should not schedule meetings in their booths with attendees without exhibitor badges before or after show hours.

Booth Drawing Approval

NBAA requires all exhibitors in an island exhibit space or custom built exhibit, even those using the same booth as in previous years, to submit detailed booth display drawings for approval through the Booth Display Drawing and Hanging Signs Submission Form. Inline exhibits that are creating a custom build exhibit must also submit booth drawings for review.

Booth display drawings are not required for First-Time Exhibitor Turnkey Kiosk, SkyLounge Cabana exhibitors or SkyPod Turnkey exhibits.

Review the height restrictions and rules for hanging signs, truss lighting and security rigging prior to designing your space to be sure that it complies with show rules.

Booth display drawings must include the following:

Exhibitor name and booth number
Color rendering packet, including back view
Technical drawings
Booth dimensions – heights, widths and lengths of all hard walls, including glass
Orientation – label surrounding booth numbers
Safety rigging
Hanging signs, if applicable
Lighting trusses
Maximum exhibit height within booth

Booth Drawing Requirements for 2026 NBAA-BACE

Multilevel and covered booths are permitted in all island and perimeter island spaces, subject to approval by NBAA and the Las Vegas Convention Center. Exhibitors with multilevel booths must provide an approved plan with an engineer stamp from an engineer who is registered in the state of Nevada.

Any single-level exhibit over 1,000 square feet or exceeding 300 square feet of contiguous covered area and all multilevel and covered exhibits must submit stamped engineered floor plans from an engineer registered in Nevada that show rise and run/tread of steps for approval to:

Attn: LVCVA, Fire Prevention
Tel: 702-892-7413
Email: boothplans@lvcva.com

Under certain circumstances, it may be deemed necessary by the Safety and Fire Prevention Office to require a fire watch for an exhibit.

Booth Events

Exhibitors are encouraged to host customer events in their booths during official show hours. Evening events or receptions may also be scheduled with prior approval from NBAA by submitting the NBAA-BACE Exhibitor-Hosted Booth Event Approval Request Form. If your event is approved, a confirmation will be sent to you.

Security Requirements for Exhibitor Booth Events

In-booth events must be planned to ensure that catering, catering equipment and guests fit within the exhibitor’s contracted space and aisles remain passable.

One security guard must be contracted by the exhibitor for every 50 guests at the anticipated peak attendance.

Security should be hired to begin 15 minutes prior to the event’s start and to conclude 15 minutes after the event ends.

Security guards must be hired through NBAA’s official security company. Further details and order form will be provided in the Exhibitor Resource Center.

Booth events will not be approved unless security has been ordered.

Event Size	Security Requirement
20-50 guests anticipated at peak	One security guard
50+ guests anticipated at peak	One security guard for every 50 people

Indoor Booth Events at 2026 NBAA-BACE

Exhibitors must submit the NBAA-BACE Exhibitor-Hosted Booth Event Approval Request Form by Aug. 7, 2026.

Exhibitors hosting events at their booths on Monday, Oct. 19 or Tuesday, Oct. 20 that extend beyond show hours will be required to pay a $600 fee to cover the costs for security and lighting. All events must end by 6 p.m.

Submit Your Booth Event

Carpeting

In the exhibit halls, NBAA management carpets aisles only.
All standard and island exhibitors are responsible for providing floor covering for their entire exhibit space.
Carpeting is included in SkyPod Turnkey exhibits, First-Time Exhibitor Turnkey kiosks, SkyLounge Cabana meeting space and Turnkey Meeting Rooms.
Only carpet tape is permitted for the installation of floor covering.
Exhibitors will be responsible for any cleaning charges resulting from affixing flooring to the convention center floor.

Carpeting at 2026 NBAA-BACE

If flooring is not installed by 3 p.m. on Monday, Oct. 19, 2026, and NBAA has not been notified of a late arrival, exhibit space will be carpeted by show decorator at the exhibitor’s expense.

Catering

Catering must be purchased through the exclusive catering provider for NBAA-BACE.
Food or beverages purchased outside of the convention center may not be brought indoors and consumed within the building.
Exhibitors planning events that will include catering must plan their events to ensure that all elements of their events, including catering, catering equipment and guests, are contained within their purchased exhibit space.
Food and beverage menus and order forms will be included in the Exhibitor Resource Center.

Catering at 2026 NBAA-BACE

Sodexo Live! is the exclusive catering provider in the Las Vegas Convention Center.
Exhibitors may not dispense food or beverages of any kind, including bottled water, without written permission from the Las Vegas Convention Center and Sodexo Live!.
Alcohol must be purchased from and dispensed by the Las Vegas Convention Center Catering Department. No outside alcohol may be brought into the facility. This includes product owned or donated products.

Children

Children less than 12 years old are not permitted on the NBAA-BACE exhibit floor under any circumstances.

Children 12 years old and older are permitted in exhibit areas during exhibit hours with an NBAA-BACE badge. Children will not be permitted in exhibit areas during installation and dismantle.

Cleaning

NBAA will arrange to clean aisles after show hours and prior to opening each show day. This service does not include dusting, arranging, vacuuming or otherwise maintaining individual exhibits or trash removal.
Exhibitors must keep their displays neatly organized. Order forms for cleaning services will be provided in the Exhibitor Resource Center.
Exhibitors must complete final booth cleaning prior to show opening.
If exhibitors wish to have their booths cleaned on a daily basis, this service must be ordered from Freeman.

Co-Exhibitors

Some companies will share the exhibit space of a primary exhibitor as a co-exhibitor. A co-exhibitor is defined as:

Any company whose name is included on the exhibit space
Any company that has staff working at the exhibit space during official show hours
Any company whose marketing materials are distributed from the exhibit space
Any company whose products/services are marketed from the exhibit space
Any company other than the primary exhibitor with a different company name and a different business function that is sharing the exhibit space

Co-exhibitors will receive one complimentary badge with their co-exhibitor registration and will receive their own registration credentials. They may also purchase additional badges at the reduced exhibitor rate through their exhibitor registration portal.

All co-exhibiting companies at NBAA-BACE are required to register the co-exhibitor registration fee. All co-exhibiting companies must be current NBAA members in good standing. Failure to advise NBAA of co-exhibitors in advance may result in additional charges per co-exhibiting company.

Competitors

It is not NBAA’s policy to keep a record of any exhibitor’s identified competitor companies. Exhibitors are responsible for awareness of all companies in the immediate vicinity of their assigned space, both during and after their space assignment. NBAA will consider all exhibitor requests to relocate their own booth space and give all such requests equal priority. NBAA is unable to accommodate requests to relocate other exhibitors.

Defacing Property

No part of an exhibit, or signs relating thereto, may be taped, nailed, tacked, stapled, pasted or otherwise fastened to ceilings, walls, doors, windows, painted surfaces, columns, marble or fabric in any way.
No holes may be drilled, cored or punched in convention center walls or floors.
No application of paint on signs, displays or other objects is permitted in the convention center and the use of adhesive-backed decals or similar items is prohibited.
Damages to the convention center arising from failure to observe these rules will be billed to the exhibitor.

Demonstrations

All display material and demonstrations must be confined within the limits of the exhibitor’s purchased space. Please reserve appropriate booth size.
Product demonstrations should not be placed on the aisle sides of exhibits.
Normal aisle traffic cannot be interfered with at any time.
NBAA reserves the right to restrict exhibits that because of noise, method of operation or any other reason become objectionable.
Please be mindful of other exhibitors and events that are located near your exhibits.

Direct Selling

Direct/retail selling at NBAA-BACE is prohibited. Exhibitors may solicit and accept orders only when billing, payment and delivery will occur after the close of NBAA-BACE.
Canvassing or distribution of publications/marketing materials/show dailies outside of assigned exhibit space, including all booth-to-booth distribution, is prohibited.
Soliciting of NBAA-BACE attendees and exhibitors, except by exhibiting companies, is prohibited. Attendees violating this rule will be removed.

Dress

During Event Show Days

In keeping with the professional nature of the business aviation industry, dress for NBAA-BACE is business attire. This applies to all attendees and exhibitors, as well as to all personnel working on behalf of exhibitors in their booths.

During Event Move-in and Move-Out Days

Because the exhibit hall is an active construction zone during move-in and move-out, it is important to ensure all exhibitors and contractors maintain a safe environment for all. Please use the following rules and best practices when in the exhibit hall during move-in and move-out:

Footwear: Closed-toe, sturdy shoes are required at all times. Comfortable, slip-resistant footwear such as sneakers or work boots is recommended. Sandals, open-toe shoes and high heels are not permitted for safety reasons.

Clothing: NBAA encourages exhibitors and contractors to wear comfortable, practical clothing suitable for physical labor and warm temperatures. Avoid wearing clothing or jewelry that can be a safety hazard.

Protective Gear: For your safety, please consider wearing work gloves if you’ll be handling heavy materials, as well as knee pads if kneeling frequently during setup or teardown. In certain areas of the venue, or when rigging work is in process or loud equipment is in use, you may also be required to wear high visibility safety vests, hard hats or hearing protection.

Electrical Equipment

Freeman is the exclusive provider of electrical services at NBAA-BACE.

Electrical equipment must be UL-approved and gasoline engines AGA-approved.
Electrical equipment, regardless of sources of power, must comply with the U.S. National Electrical Code and federal, state and local safety requirements.
All equipment must be tagged properly or marked with complete information as to the type and amount of current, voltage, phase, frequency and horsepower required.
Temporary wiring is to be accessible and free from debris and storage materials.
Hard-backed booths must have power supplies located where they are easily accessed.
Electrical cords and connectors are to be accessible and left uncovered.
One-hundred-and-twenty-volt (120 V) extension cords must be the three-wire, grounded type.
Exposed, non-current carrying metal parts of fixed equipment, which are liable to be energized, must be grounded.
Cords cannot support connectors. Multi-plug connectors should be UL-approved with built-in overload protection.
Connectors in excess of ampere rating are not to be used.
Open-clip sockets, latex or lamp-cord wire and unapproved duplex or triplex attachment plugs in exhibits are prohibited.
Halogen lamps are limited to 75 watts and must be of the sealed variety, which prevents direct handling of bulbs. Certain forms of halogen lamps are completely prohibited.
No storage of materials of any kind is allowed behind booths or near electrical service. Materials necessary to the exhibit should be limited to a one-day supply and stored neatly within the purchased space.
Electric current may be utilized for the operation of apparatus that does not produce noises of an annoying nature.
Exhibit booth hard walls must be nine inches from the property line for access to electrical.

Additional information will be provided in the Exhibitor Resource Center.

Exhibitor-Appointed Contractors (EACs)

Exhibitors have the option of using Freeman (the official service contractor for NBAA-BACE), a qualified independent exhibitor-appointed contractor (EAC) or full-time personnel from their own company to install and dismantle displays.

It is the exhibitor’s responsibility to ensure that all representatives of the EAC abide by the NBAA-BACE Exhibitor Rules and to provide badges for those staff working on show days.

The exhibiting company is responsible for the actions of their independent contractors and subcontractors.

Exhibitors may use an EAC if the following conditions apply:

The service to be performed is not listed as an exclusive service
The exhibitor has registered the EAC as their service provider in the Exhibitor Resource Center
When contacted by the Exhibitor Appointed Contractor Association (EACA), the EAC provides a completed EAC application/contract and certificates of insurance
The EAC has a permit from the convention center to work as a contractor
All EAC workers have Exhibition Services & Contractors Association (ESCA) Worker Identification & Security (WIS) badges

Booth drawings will not be reviewed until show management has received complete drawings, EAC registrations and EAC certificate of insurance. EACs will not be allowed access to the exhibit hall or aircraft display without meeting all of the above requirements.

Finishing

Exposed parts of displays, including backs, must be completely finished so that they are not objectionable to other exhibitors, attendees and NBAA management.

Fire Safety

All exits and exit aisles must be kept clear and unobstructed.
No furniture, signs, easels, chairs or displays may protrude into aisles.
Fire hose cabinets, fire extinguishers, sprinklers or any other fire-safety device must not be hidden, obstructed or otherwise disturbed.
All materials used in exhibit construction, decoration or as temporary cover must be certified as flame-retardant.
All materials and installations must comply with the requirements of inspection by the convention center and local fire prevention authorities.
The use of propane or bottled gas, flammable gasses and compressed gas cylinders, including LPG, flammable thinners, solvents, paints and aerosol cans are strictly prohibited within the convention center.

Hanging Signs, Truss Lighting and Security Rigging

Exhibitors with inline booths are prohibited from attaching or hanging anything whatsoever to or from any part of the convention center.
All rigging requests, including stability points and lighting trusses, must receive prior approval from NBAA before ordering rigging from Freeman.
With the exception of island booths and the indoor aircraft display, exhibitor signs and other materials may not be attached to the ceiling or overhead beams.
Island space exhibitors may use truss lighting, but all hanging elements must be contained within the exhibitor’s purchased space and receive prior approval from NBAA.
Spotlights can be attached to the ceiling if they are focused on the display and do not interfere with other exhibits.
Areas lighted by spotlights must be within the exhibitor’s booth space and not extend into aisles.
Only Island space exhibitors are permitted security rigging points, and only with prior approval from NBAA. The needed security rigging must be included on the booth display drawings and approved by NBAA in advance.
Permission to use Y slings will be determined on a case-by-case basis, depending on the complexity of booth design.
Freeman is the exclusive provider of labor for assembly and installation of all hanging equipment, trusses and signs at the convention center. Due to safety regulations and liability issues, outside contractors will not be permitted to install any hanging structures.

Hanging Signs, Truss Lighting and Security Rigging at 2026 NBAA-BACE

Ceiling heights within the Las Vegas Convention Center West Hall are 42’. Any areas where exhibits will be installed with a lower ceiling height will be indicated on the floor plan.
All rigging order forms must be accompanied by a Booth Display Drawing and Hanging Signs Submission Form, which is to be submitted to NBAA in advance for approval. Requests must be submitted to NBAA before Aug. 7, 2026.
Booth display drawings must be submitted to NBAA before Aug. 7, 2026.

Height Restrictions

The size and location of indoor exhibits determines the maximum allowed height for exhibit materials, components and identification signs.

Exhibit Type	Maximum Height
Island	20 feet
Perimeter Island	30 feet
Split Island	20 feet
Mini Island / Mini Split Island	12 feet
Inline Exhibits	8 feet
Perimeter Vehicle Exhibits	30 feet
Non-Perimeter Vehicle Exhibits	20 feet

Insurance

All indoor exhibitors are required to maintain and provide a certificate of insurance (COI) to NBAA for the following for the entire duration of the event, including move-in and move-out periods. NBAA’s official insurance management service partner will offer a policy that meets the requirements set forth by NBAA for comprehensive general liability insurance. This policy may be purchased for $109, plus applicable tax. Exhibitors may also submit a compliant COI as outlined in the Exhibitor Resource Center if they prefer to utilize their own provider.

COIs collected by NBAA’s official insurance management service partner must meet the following requirements:

Comprehensive general liability insurance, including broad form contractual liability coverage with limits of at least $1,000,000 combined single limit per occurrence and $2,000,000 aggregate, for personal and advertising injury.
All insurance must be primary and noncontributory to any other insurance coverage and each exhibitor shall obtain a waiver of subrogation on each policy in favor of additional insured parties.

Additional Insured Parties 2026 NBAA-BACE

For 2026 NBAA-BACE, National Business Aviation Association, Inc.; Las Vegas Convention and Visitors Authority; and Freeman must each be named as additional insured on the comprehensive general liability and automobile liability insurance.

Exhibitors must also have the following insurance coverage, although COIs for this coverage will not be collected.

Workers’ compensation and employers’ liability insurance in accordance with statutory limits.
For exhibitors that will own or operate any motor vehicles at the convention center, automobile liability insurance with limits in an amount adequate to cover all of the exhibitor’s motor vehicles on site, but not less than $500,000.

The Exhibitor Resource Center will contain links for submitting the exhibitor’s own COI or purchasing the compliant policy.

NOTE: EACs have separate insurance requirements and must work with EACA to submit complete paperwork including the appropriate COI. For more information, see Exhibitor Appointed Contractors (EACs).

Internet/Telephone Service

Internet service in the exhibit halls will not be provided by NBAA. Limited Wi-Fi service will be available in the public areas.

If internet access is needed for an exhibitor’s booth, they must order service through the NBAA-BACE official service provider.

For 2026 NBAA-BACE, Cox Communications is the exclusive provider of internet and telephone service at the Las Vegas Convention Center.

Lighting Trusses

Lighting trusses are permitted above island, perimeter island, and split island exhibits if approved in advance. Lighting trusses are not permitted above mini-island, mini-split island, or inline booths.

All elements must be fully contained within the exhibitor’s purchased space.

Lighting must be focused on the exhibitor’s display and not interfere with other exhibits.

Meeting Rooms

NBAA provides meeting rooms for exhibitors at a nominal charge and on a first-come, first-served basis during show days. Charges for signage, audio/visual and catering are not included and are the responsibility of the exhibitor.

Exhibitors may reserve meeting rooms using the NBAA-BACE Meeting Room Reservation Form.
NBAA is not responsible for providing signage or promotion of meetings.
Exhibitors may order signage through the Exhibitor Resource Center.
Co-exhibiting companies are not eligible to reserve meeting rooms.

For more information on meeting rooms, contact NBAA’s Bonnie Weiss at 240-935-1343 or meetings@nbaa.org.

Meeting Room Catering 2026 NBAA-BACE

Exhibitors who wish to have food or beverage service at their meetings must use Sodexo Live!, the exclusive food and beverage service provider in the Las Vegas Convention Center.

Membership

All primary exhibitors, co-exhibitors and occupants of turnkey meeting rooms must be current members of NBAA.
Non-member companies must join NBAA before purchasing exhibit space, a co-exhibitor listing or turnkey meeting room.

Move-In and Move-Out

Move-in will be done on a targeted schedule. Refer to the target floor plan in the Exhibitor Resource Center to find your targeted freight delivery date and time.
Move-out does not have a targeted freight schedule. Aircraft and vehicles are typically moved out first, before crate delivery begins.
Dress: Because the exhibit hall is an active construction zone during move in and move out, it is important to ensure all exhibitors and contractors maintain a safe environment for all. Please use the following rules and best practices when in the exhibit hall during move-out:
- Footwear: Closed-toe, sturdy shoes are required at all times. Comfortable, slip-resistant footwear such as sneakers or work boots is recommended. Sandals, open-toe shoes and high heels are not permitted for safety reasons.
- Protective Gear: For your safety, please consider wearing work gloves if you’ll be handling heavy materials, as well as knee pads if kneeling frequently during setup or teardown. In certain areas of the venue, or when rigging work is in process or loud equipment is in use, you may also be required to wear high visibility safety vests, hard hats or hearing protection.
- Clothing: NBAA encourages exhibitors and contractors to wear comfortable, practical clothing suitable for physical labor and warm temperatures. Avoid wearing clothing or jewelry that can be a safety hazard.

2026 NBAA-BACE Move In

Exhibitor freight delivery to the Las Vegas Convention Center will be done on a targeted schedule beginning on Wednesday, Oct. 14.
No target move-in changes will be approved beginning two weeks prior to the first day of move-in, Wednesday, Sept. 30. This ensures all vendors have the appropriate lead time to complete orders before an exhibitor’s freight arrives.

2026 NBAA-BACE Move Out

Move-out begins Thursday, Oct. 22 at 3 p.m. when the show closes.
All materials must be removed from the Las Vegas Convention Center by Saturday, Oct. 24 at 5 p.m.

Multilevel and Covered Booths

Multilevel and covered booths are permitted in all island and perimeter island spaces, subject to approval by NBAA and the convention center. Exhibitors with multilevel booths must provide booth display drawings for review. To see what information must be include in booth display drawings, see Booth Display Drawing Approval.

Definitions

Multilevel

Any occupied second story or greater, which is accessible by an approved means of egress

Covered Area

Any area that covers the exhibit space and prevents the building fire sprinkler system from discharging water unobstructed to the floor

This definition applies to:

Single-story exhibits with ceilings
Upper-deck exhibits
Overhead lighting installations
Any materials hanging or installed overhead that are not recognized as acceptable for use under fire sprinkler systems by fire code

Means of Egress

An approved stairway or ramp constructed to the specifications of the code realted to entry and exit

The following rules apply to multilevel and covered booths:

Covered booths 300 square feet and less will be required to have battery-operated smoke detectors.
Multilevel booths, regardless of size, and covered booths greater than 300 square feet will require fire watches, smoke detecting devices, multiple exits, etc., as required by fire prevention officials.
Multi-level or covered areas are not permitted to exceed 1,000 square feet in a contiguous area.
All materials used in the construction of multi-level or covered exhibits and all decorative materials within the exhibit must be non-combustible or flame-retardant. It is recommended certifications of flame-retardant treatment be available at show site.

Upper Decks of Multi-level Exhibits, 300 Square Feet or Larger

Upper decks of multi-level exhibits, 300 square feet or larger, shall meet the following requirements:

Upper levels may not have a “cover” or any kind (e.g., roof, ceiling, tenting, lattice, fabric and plastic).
Exhibits with an enclosed room or occupied second story must post notices at the bottom of the stairway, indicating maximum permitted occupancy or total permitted weight load of the second levels.
If the second level is to be occupied and greater than 300 square feet, two stairways are required, remote from each other. All stairs must be a minimum of three feet in width, equipped with a handrail on at least one side and constitute a “straight run” or be “squared off.” Spiral stairs or winders are not permitted.
Individual areas of upper decks or covered areas must be limited to dimensions that do not exceed 1,000 square feet.
If the upper deck, or covered area, is greater than 1,000 square feet, a clear fire break (unobstructed aisle), of not less than 10 feet must be provided on all four sides of each 1,000 feet area.
The 10-foot clear space may be spanned by an overhead bridge or canopy, which must not exceed 4 feet in width. The bridge or canopy must be constructed of non-combustible materials.
Exhibitor must install a single station and battery-operated smoke detector on the interior of each covered exhibit regardless of the square footage.
Spiral staircases are not permitted.

Exhibits With Covered Space Less Than 300 Square Feet

Exhibitor must install a single station and battery-operated smoke detector on the interior of each covered exhibit or structure regardless of the square footage. The detector must sound an audible alarm and be installed per the manufacturer’s instructions.
Exhibitor must provide at least one 2-A, 10-BC portable, dry chemical fire extinguisher. Fire extinguishers must be mounted in a visible location and be accessible at all times.
If the second level is to be occupied and less than 300 square feet, one set of stairs is permitted. All stairs must be a minimum of 3 feet in width, equipped with a handrail on at least one side and constitute a “straight run” or be “squared off.” Spiral stairs or winders are not permitted.

Fire Watch Requirements 2026 NBAA-BACE

The Las Vegas Convention Center requires that exhibitors designate a minimum of one person at all times to be responsible for fire watch on all exhibits having a covered area on the second level of 300 square feet and on all multi-level booths, regardless of size. During show hours, the designated personnel should know the location and operations of the fire extinguishers and have knowledge of the closest telephone to contact a Las Vegas Convention Center Safety Office staff member in case of emergency. During non-show hours, the contracted show security meets this requirement.

Music

NBAA maintains licensing agreements with the American Society of Composers, Authors and Publishers (ASCAP) and Broadcast Music, Inc. (BMI) to allow the use of live and recorded music from the ASCAP and BMI repertoires throughout the public areas at NBAA-BACE. Exhibitors are responsible for obtaining the appropriate licenses before the use of any work at any private function or that is not in the ASCAP or BMI repertoires.

Noise Levels

Sound levels within the exhibitor’s space should not exceed 85 decibels as determined by NBAA exhibits team and must not disrupt the conduct of business of neighboring exhibits or show management events during posted exhibit hours.

Exhibitors are asked to refrain from loud noise within their booths during NBAA keynotes on the exhibit floor.

Sound level violations should be reported directly to the NBAA exhibits team.

NBAA noise policy enforcement procedure is as follows:

An exhibitor in violation of this policy will receive a verbal warning from the NBAA exhibits team.
If a second infraction occurs, the exhibitor will receive a written warning delivered by the NBAA exhibits team.
If the exhibitor continues to violate the policy, the electrical power for the sound producing elements will be shut down.
Exhibitors receiving sound violation warnings may jeopardize their priority standing at future NBAA-BACE events.

Official Service Partners

To ensure orderly and efficient installation, operation and removal of displays and to eliminate confusion, NBAA has designated Freeman and other firms listed in the Exhibitor Resource Center, as official service contractors. NBAA holds these firms responsible for quality service and fair prices and will intercede on behalf of an exhibitor in the event of faulty work or unfair charges. NBAA encourages all exhibitors to place orders with these firms, unless a permanent arrangement has been established with a display house or outside contractor to set up and dismantle exhibits.

Official Service Partner Logo

Exhibitors should look for the official service partner logo on official service partner order forms before ordering service, as well as on their emails and websites to ensure they are working with a NBAA-approved service provider.

If dedicated security is required, exhibitors can order additional security via the Exhibitor Resource Center.

While perimeter security is provided during the event, NBAA and the host facility are not responsible for lost or damaged exhibitor property. For full details, review the NBAA-BACE Exhibitor Contract Terms and Conditions.

Parking

2026 NBAA-BACE Parking – Las Vegas Convention Center

All parking at the Las Vegas Convention Center, including accessible parking, is available on a first-come, first-served basis.
The parking fee is $15 per space, with same-day in-and-out privileges. Cash or credit cards are accepted.
Anyone leaving the property and planning to return the same day can show their paid parking receipt for reentry. Reentry is subject to availability.
Vehicles taking up more than one standard parking space will be charged accordingly upon entry.
Vehicles left on the Las Vegas Convention Center property overnight will be towed at the owner’s expense.
Complimentary shuttle bus service will run between the convention center and Henderson Executive Airport on Aircraft Connection show days.

Personal Transportation Devices

The use of Segways, skateboards, hoverboards, inline skates or roller skates or any other motorized vehicle is not permitted on convention center property without the prior approval of show management and the venue. This includes all non-ADA approved mobility devices.

Bicycles and scooters are permitted during move-in and move-out provided they are operated in a safe manner.

Pets

No pets, with the exception of service animals, will be permitted in the exhibit hall any time.

Photo Use Permission

Any person who attends an NBAA event grants permission to NBAA, its employees and agents to record his or her images, including, but not limited to, photographs, digital images, voices, sound or video recordings, audio clips, or accompanying written descriptions, and, without notifying such person, to use his or her name and such images for any purpose of NBAA, including advertisements for NBAA and its programs.

Security

Exhibitors should secure all valuables with a lock and key. Exhibitors are encouraged to purchase additional insurance in advance to cover potential losses, such as theft or property damage.

If dedicated security is required, exhibitors can order additional security via the Exhibitor Resource Center.

Shipping and Storage

The convention center cannot accept or store shipments in advance of NBAA-BACE. Any shipment that arrives at the convention center prior to the targeted move-in dates will be refused.
Freeman, the official contractor and exclusive provider for NBAA-BACE, is responsible for unloading and delivery of all materials and equipment from the convention center docks or other areas to exhibitors’ booths or assigned spaces. On move-out, Freeman is also exclusively responsible for the movement of these materials.
Limited hand-carry areas will be provided for the unloading of small items not requiring dollies, carts, etc. Small two-wheeled “luggage-type carts” will be allowed for moving small cartons through a designated hand-carry area. Exhibitors requiring larger wheeled devices to move their equipment or materials must contact Freeman for handling.
No storage of materials of any kind is allowed behind booths or near electrical service.
Materials necessary to the exhibit must be stored neatly within the purchased space.
Empty cartons, boxes and crates are to be labeled and removed for storage prior to show opening. Storage of these items by or in exhibits is prohibited. This rule will be enforced by the convention center and NBAA. Freeman will receive and store exhibits and deliver them directly to the convention center exhibit halls on setup days. Freeman will also remove empty crates, provide storage during NBAA-BACE and return crates on dismantling day.

Smoking

NBAA-BACE is a non-smoking event. Smoking is strictly prohibited at the convention center. There is no smoking within the building or within 25 feet of any entrance. There will be signage outside of every entrance with the no-smoking policy. Electronic cigarettes, electronic vaping devices, personal vaporizers, etc., are not permitted within the facilities.

Staffing and Exhibit Hours

Exhibit areas must be fully staffed during official exhibit hours.
Exhibitors will be admitted at 7 a.m. each show day for early preparations of displays only.
Exhibits must remain staffed and in place through show closing.
Exhibitors are reminded not to schedule meetings with attendees at their exhibits prior to show opening on show days.
No activities, except exhibit preparations, are to be scheduled in the exhibit areas at any time other than official exhibit hours.
NBAA management reserves the right to make changes to the exhibit hours schedule with advance notice.

NOTE: Exhibitors who dismantle their exhibits prior to the official show closing may jeopardize their priority standing at future NBAA-BACE events.

Exhibit Hours 2026 NBAA-BACE

Tuesday, Oct. 20	10:00 a.m. – 5:00 p.m.
Wednesday, Oct. 21	9:00 a.m. – 5:00 p.m.
Thursday, Oct. 22	9:00 a.m. – 3:00 p.m.

Suitcasing

If you have not reserved an exhibit space at NBAA-BACE, you are prohibited from soliciting business in the exhibit hall. Non-exhibiting attendees who are observed selling or soliciting in the exhibit hall will be asked to stop. If non-exhibiting attendees refuse to stop or are observed selling or soliciting at another time during the convention, they will be asked to leave the hall and their badges will be confiscated.

UAS, Drones and Balloons

For the safety of attendees, flying objects, including unmanned aircraft systems (UAS) and remote-controlled aircraft, are not permitted in the convention center. UAS may be displayed in exhibits provided they are stationary, fit within purchased exhibit space and comply with all rules and relevant safety requirements.

Helium balloons are not permitted in the convention center.

Vehicle Exhibits

Vehicle keys must be left with Freeman.
Freeman must be used to spot vehicles during move-in and move-out.
Vehicles must remain in its space after show closing until Freeman notifies the exhibitor.
Vehicles shall not be moved during the show and will remain turned off while freight doors are closed.
Fuel tank openings shall be locked or sealed in an approved manner to prevent escape of vapors.
Fuel tanks shall not contain more than one-quarter their capacity or more than five gallons of fuel, whichever is less.
Batteries must be disconnected.
Auxiliary batteries not connected to the engine starting system may be left connected.
External power is recommended for demonstration purposes.
Battery charging is not permitted inside the building.
Combustible/flammable materials must not be stored beneath display vehicles.
Fueling or de-fueling of vehicles is prohibited.
The unloading and delivery of all materials and equipment from the convention center docks or other areas to exhibitors’ booths or assigned spaces and loading out from same to vehicles must be performed by Freeman as the official contractor.
Three feet of clear access or aisles must be maintained around the vehicle. No part of the vehicle – including doors – may extend into aisles.

Waste Removal

Exhibitors and exhibitor appointed contractors (EACs) are responsible for maintaining a safe and clean environment during move-in and move-out. A clean floor policy will be enforced. Exhibitors will be billed accordingly by the convention center. In order to limit costs for waste removal, it is recommended that exhibitors and booth builders use recyclable materials for booth construction whenever practical. More information will be provided in the Exhibitor Resource Center.